Updated April 29, 2008 

This is the event host policy for Gen Con Indy 08. By submitting and/or running events at Gen Con, you agree to all policies contained within this document, so you should be familiar with it.

It should answer all of your questions regarding badges, hotels, tables, prizes, reimbursements, etc. as they relate to events at Gen Con.

If you have any further questions, concerns, problems or suggestions regarding the Event Host Policy, please let us know.

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Major Policy Changes

GM Hotel Rooms

The rules for calculating hotel reimbursement (and complimentary rooms) eligibility for LARPs have changed. Weekend-long LARPs (i.e. continuing over at least 3 days) receive rooms or reimbursement based on the number of players for the smallest night. Individual and one-shot LARPs operate just like any other event.

If you request a room in the GM hotel block and want to reserve the room for more than the 3 nights covered by Gen Con or want to get more rooms than you are eligible for, you must provide a credit card just like you would booking the room directly online.

Refer to the Hotel section for more information.

Renting Event Space

Rental rates for 2008 have been confirmed.

·Boardgame and card game tables are $108 per day or $432 for the weekend.

·Miniatures tables are $116 per day or $464 for the weekend.

·RPG tables are $200 per day or $800 for the weekend.

Room rental rates are determined by how many tables can fit within it.

Refer to the Contracted Event Space (aka Renting Event Space) section for more information.

GM Rewards

 The GM rewards program is being re-worked for 2008 and beyond; the previous program has been canceled. Details will be announced in the coming months and data will begin to be tracked during the show in 2008.

Policy & Process Clarifications

The following policy and process clarifications are summaries.  Please see the corresponding sections in the Event Host Policy for the actual policies.

Ticket Payments

If you wish to receive on-site payment for your events, you must turn in your tickets to GM HQ within 24 hours of the end of each event (and in properly completed envelopes).

Only one check will be issued for on-site payments.

See the Reimbursements & Payments section for more information.

A/V Costs

Use of A/V during seminars or other events will require a pro-rated rental fee.

See the Layouts, Event Furnishings & Special Requests section for more information.