Major Policy Changes & Reminders
EO/GM Email List
and event will be added to and kept on the EO/GM email list for that year. This
list is used intermittently for important announcements regarding events, so it
is important to receive all messages. If you have any concerns, please email firstname.lastname@example.org.
You can also sign
up directly for the list at http://eepurl.com/tbCwT.
Some Events Will Not Be Included In Print Event
The event charts
in the program guide have limited space. Not all events will be able to be
included. Gen Con will use its discretion in the selection process for what is
included. All events will be listed online, and every effort will be made to
inform attendees of where to find the most complete and up-to-date information.
Entertainment Events (Concerts, Performances, etc.)
The number of live
performances has been increasing and space is limited, so anyone planning on
hosting an entertainment event will need to be flexible with scheduling,
technical requirements, etc. With only a handful of performance spaces,
preferred dates & times may not be able to be accommodated. Submissions
that are too similar to existing events may also be edited or even rejected.
Make sure to email
after submission to go over any requirements (technical or otherwise) and make
sure everything is in order.
Policy & Process Clarifications & Reminders
The following policy and process clarifications are summaries. Please see the corresponding sections in the
Event Host Policy for the actual policies.
Attendance for All Events
You must report
attendance for all events. If your event had a cost and required tickets, you
must collect those tickets and turn them into Gen Con in a properly filled out
envelope. If it did not require tickets (e.g. it was free, a seminar, etc.),
you must still report attendance. You can use the “COMP players” space on the
envelope to report unticketed players for free events. If no players showed up,
you must let a nearby HQ know.
If we did not
receive an attendance report, then we will assume that you did not show up or
your event, and will act accordingly.
Reimbursements are Not Automatic
If you need
reimbursement for your badge or hotel, you must ask for it – within two weeks
of the show.
If you have a GM
badge, drop your attendee badge off at GM HQ on Thursday. You will not be
issued a refund for a badge that you kept all weekend.
If you did not get a GM badge, you must send an
email request with your account and event information.
To request a hotel
reimbursement, you must provide a hotel bill with your name printed on it by
the hotel along with your account and event information.
Reimbursements & Payments section for more information.