Major Policy Changes & Reminders

Report Attendance for All Events

You must report attendance for all events. If your event had a cost and required tickets, you must collect those tickets and turn them into Gen Con in a properly filled out envelope. If it did not require tickets (e.g. it was free, a seminar, etc.), you must still report attendance. You can use the “COMP players” space on the envelope to report unticketed players for free events. If no players showed up, you must let a nearby HQ know.

If we did not receive an attendance report, then we will assume that you did not show up or your event, and will act accordingly.

Reimbursements are Not Automatic

If you need reimbursement for your badge or hotel, you must ask for it – within two weeks of the show.

If you have a GM badge, drop your attendee badge off at GM HQ on Thursday. You will not be issued a refund for a badge that you kept all weekend.

If you did not get a GM badge, you must send an email request with your account and event information.

To request a hotel reimbursement, you must provide a hotel bill with your name printed on it by the hotel along with your account and event information.

See the Reimbursements & Payments section for more information.

Policy & Process Clarifications & Reminders

The following policy and process clarifications are summaries.  Please see the corresponding sections in the Event Host Policy for the actual policies.

You Can Ask Event HQs for Space

If you need a place to run a game, just ask the nearby Event HQ and they will tell you which tables are free at what times. This applies to scheduled events that need more space than anticipated or want to move to better space – or even just random pick-up games. If you want a place to play your game, just ask us.

Only 100 Tickets per Envelope

When turning in your event tickets, only put 100 tickets in each envelope. If you have more than 100 tickets, simply submit multiple envelopes with the event details filled out.

Event Tickets Can Be Used Like Generics

Tickets for one event can be used at another event as it they were an equal value of generics at the GM’s discretion. If a player does use a ticket from another event, make sure that the total value is enough to cover their entrance. You are not responsible for providing change if they would overpay.

Anyone with an actual ticket to the specific event should continue to get priority, of course. They have reserved their seat ahead of time.