Changes in the Event Host Policy
Major Policy Changes & Reminders
Report Attendance for All Events
You must report
attendance for all events. If your event had a cost and required tickets, you
must collect those tickets and turn them into Gen Con in a properly filled out
envelope. If it did not require tickets (e.g. it was free, a seminar, etc.),
you must still report attendance. You can use the “COMP players” space on the
envelope to report unticketed players for free events. If no players showed up,
you must let a nearby HQ know.
If we did not
receive an attendance report, then we will assume that you did not show up or
your event, and will act accordingly.
Reimbursements are Not Automatic
If you need
reimbursement for your badge or hotel, you must ask for it – within two weeks
of the show.
If you have a GM
badge, drop your attendee badge off at GM HQ on Thursday. You will not be
issued a refund for a badge that you kept all weekend.
If you did not get a GM badge, you must send an
email request with your account and event information.
To request a hotel
reimbursement, you must provide a hotel bill with your name printed on it by
the hotel along with your account and event information.
Reimbursements & Payments section for more information.
Policy & Process Clarifications & Reminders
The following policy and process clarifications are summaries. Please see the corresponding sections in the
Event Host Policy for the actual policies.
You Can Ask
Event HQs for Space
If you need a place to run a game, just ask the nearby
Event HQ and they will tell you which tables are free at what times. This
applies to scheduled events that need more space than anticipated or want to
move to better space – or even just random pick-up games. If you want a place
to play your game, just ask us.
Tickets per Envelope
When turning in your event tickets, only put 100 tickets in
each envelope. If you have more than 100 tickets, simply submit multiple
envelopes with the event details filled out.
Can Be Used Like Generics
Tickets for one event can
be used at another event as it they were an equal value of generics at the GM’s
discretion. If a player does use a ticket from another event, make sure that
the total value is enough to cover their entrance. You are not responsible for providing change if they would overpay.
Anyone with an actual ticket to the specific event should
continue to get priority, of course. They have reserved their seat ahead of