Gamemasters

Event Ticket Payment Request Form 2008

Derek Guder — Fri, 18 Jul 2008 21:51:17 GMT

This form is only applicable if you are asking to be paid for running your events, based on the number of players. If you are not requesting payment, you do not need to worry about it.

If you expect to get paid for the tickets you have turned in for your events (i.e. you added any Special Pricing to the Gen Con Base Price when you submitted your events) then you need to fill out this form.

If you want to receive payment during the normal 8-12 week period after the convention, this form should be complete just to make sure that everyone is on the same page regarding how much they expect to get paid.

If you want to receive your payment on site during the convention, however, you must complete this form and submit it before Friday, August 1^st, 2008. On-site payment is only available on a limited basis and you must submit this form to request it. Email your completed form to both events@gencon.com and finance@gencon.com.

If you want to be present on site when your tickets are being counted, you must both submit this form and contact finance@gencon.com to arrange for a time to count the tickets before Friday, August 1^st, 2008.

In addition to submitting this form, you must bring a copy of it with you to the show. When you turn your tickets in to GM HQ, you must inform them if you expect payment for that event and have them sign off on this form indicating the time you turned your tickets in.

This ensures that we can count your tickets in time to pay you and to let you know when you can expect to pick up your check.

Your check will be available 24 hours after the last event you turn in tickets for. Any tickets turned in after 4 pm on Saturday at not eligible for on-site payment.

Refer to the Event Host Policy for more information on event ticket payment. If you have any questions or concerns, please email events@gencon.com.

To confirm, these are the steps you must follow to ensure that you are paid in a prompt and timely manner:

Submit your payment request form by August 1^st
Bring a copy of this form with you on-site. Whenever you turn in your tickets, have it dated and signed by GM HQ. Make sure to inform GM HQ when turning in tickets you expect payment for.
Once you have submitted the tickets for the last event you expect on site payment for, turn in your completed form to GM HQ. Your check will be available 24 hours after you turn your form in, and tickets turned in after 4 pm on Saturday are not eligible for on-site payment.
Keep a copy of this form for your records if you would like to retain a receipt for your tickets.

Again, if you have any questions, please contact events@gencon.com and fincance@gencon.com well in advance of the show.

Gen Con Indy 2008 GM time sheet

Derek Guder — Thu, 08 May 2008 21:09:12 GMT

This is the GM timesheet for Gen Con Indy 2008.

If you are requesting either badge or hotel reimbursement, you must fill out this form and submit it to Gen Con LLC by September 17th, 2008. If you have already received a complimentary GM badge, you do not need to fill it out.

Remember, badge reimbursement requires 96 badge points and hotel reimbursement requires 32 work-hours. Hotel reimbursement further requires you to provide a copy of your hotel bill with your name printed on it by the hotel and only covers 1/4 of the cost for up to the 3 nights (or $50 a night, whichever is lower) by default. Companies are not eligible for hotel reimbursement, it is only offered to independent GMs and gaming groups.

Please refer to the Event Host Policy for full details on reimbursement.

If you have any questions, email us or visit the GM forum.

How to Find Your Account Information

Derek Guder — Wed, 23 Jan 2008 20:48:47 GMT

This is a quick explanation of how to find your account number in the Gen Con registration system.

You need to include your account number on any reimbursement request or if you are requesting a GM badge.

GM Badge Request Form 2008

Derek Guder — Sun, 11 Feb 2007 00:40:18 GMT

This form must be completely filled out and submitted by any company or gaming group requesting complimentary GM badges. Badges will not be printed for names without correct account numbers. The deadline for all badge requests is June 22^nd, 2008. Any requests received after that date may not be processed before the convention. Don't forget to indicate how you want to pick up your badges: as a single packet or have each GM come and get their own badge. If you have any questions, please email or call us at 206-957-3811.

Event Submission Form Instructions 2008

Derek Guder — Sun, 11 Feb 2007 00:30:58 GMT

Updated: February 8th, 2008

This is a full explanatino of all the fields on the Event Submission Form, as well as general directions on how to submit events.

If you have any questions or problems, please let us know.

Event Host Policy (revision 9.0)

Derek Guder — Sat, 10 Feb 2007 02:19:53 GMT

Updated November 13, 2008

This is the event host policy for Gen Con Indy 08. By submitting and/or running events at Gen Con, you agree to all policies contained within this document, so you should be familiar with it.

It should answer all of your questions regarding badges, hotels, tables, prizes, reimbursements, etc. as they relate to events at Gen Con.

If you have any further questions, concerns, problems or suggestions regarding the Event Host Policy, please let us know.

---

Major Policy Changes

GM Time Sheets Are No Longer Required

Gen Con no longer requires GMs to fill out time sheets in order to get badge or hotel reimbursement. However, you must turn in tickets for all of your events and you do still need to make a request.

Reimbursements will not be issued if you do not turn in your event tickets.

If you want reimbursement for your badge or hotel, you must:

Turn in your event tickets (and hotel bill, if applicable)
Email events@gencon.com with the appropriate information

Refer to the Reimbursements and Payments section for full details on what you need to provide.

All Reimbursement and Payment Inquiries Must be Received with a Month of the Show

Gen Con will be closing its books earlier, so all financial inquiries or requests must be received at the Gen Con LLC offices within a month of the show. Badge or hotel requests or ticket payment requests made after that date will not be honored.If you are expecting money from Gen Con, you must let us know within a month of the show or we will not be able to help you.

Wednesday Events

We have been experimenting with a limited number of Wednesday events the past few years and have added details to this document. Wednesday events are free and do not require tickets. Space is limited and Wednesday events will be reviewed and placed after all other events.

Policy & Process Clarifications

The following policy and process clarifications are summaries. Please see the corresponding sections in the Event Host Policy for the actual policies.

Badges are Required for Everyone At All Times

There are no exceptions – valid badges are required for everyone at all times.

All players must have a badge. All GMs must a badge. All presenters, hosts, guests, panelists, participants, etc. must not only have a badge but have it with them at all times when in the convention space.

It’s a good idea to have your badge out and obvious or you risk being stopped by security.

You are Solely Responsible for the Accuracy and Status of Your Events

You are responsible for your events, not Gen Con. You should double-check them for accuracy as well as to confirm their status. Gen Con is not responsible if your events are never placed because they were still “in progress” or if you don’t show up to run your game because you didn’t know it was accepted.

Additional fee for events with a cost over $20/2 hours

Any event with a final cost greater than $20 per 2 hours (or $40/4 hours or $60/6 hours, etc.) is subject to an additional 10% administrative fee. This additional fee will be added to the Gen Con base price and deducted from your requested Special Pricing.