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Event Scheduling Timeline

Last post 03-01-2008 5:14 AM by Balkin. 9 replies.
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  • 02-27-2008 11:47 AM

    • schoon
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    Event Scheduling Timeline

    Hi Everyone,

    A quick question that hopefully has an easy answer: once one's events have been reviewed and accepted, at what point do they typically get scheduled? Or in other words, when will I be able to start scheduling other parts of my Con?

    Thanks

  • 02-27-2008 12:15 PM In reply to

    • Lesimony
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    Re: Event Scheduling Timeline

    Unfortunately, I don't think the answer is "easy". Per the Event Host Policy (which you did read, right? Wink):

     

    Ent Timeline

    Event Submission Opens

    February 3, 2008

    Event Review Cycle 1

    February 3 – February 25, 2008

    Event Review Cycle 2

    February 26 – March 17, 2008

    Event Review Cycle 3

    March 18 – March 31, 2008

    Event Submission Closes

    March 31, 2008

    Event Changes

    April 14, 2008

    Event Registration Opens

    April 21, 2008

    Layout Changes

    May 4, 2008

    Event Registration Ends

    June 22, 2008

    So, based on that timeline, if you got them in by Feb 25th, you will hopefully know before March 17. But realistically, it all depends on how many events where submitted for review, and how long it takes them to get to yours. You'll probably get the "Accepted for Consideration" status fairly quickly. But the actual schedule and placement of events could take as long as until April 14.

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  • 02-27-2008 3:21 PM In reply to

    • schoon
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    Re: Event Scheduling Timeline

    I have read the guidelines, and my events have already been reviewed. I was just wondering when the proposed schedule becomes a real schedule, and I believe that you've answered that - thank-you.

  • 02-28-2008 7:21 AM In reply to

    • Xefe
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    Re: Event Scheduling Timeline

     

    I suggest posting something in the gamemaster's forum or contacting Derek directly.  He's the one who will have that kind of info.  He scans the gamemaster forum more than any other, so if for whatever reason you are uncomfortable contacting him directly, and honestly you shouldn't, he's a friendly fellow, try posting this in the gamemaster forum.
  • 02-28-2008 9:56 AM In reply to

    • Derek Guder
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    Re: Event Scheduling Timeline

    Yeah, the GM forum's a more direct place for that sort of question - but the quick answer is "We'll let you know as soon as things are quasi-finalized." Hopefully that'll be nice and quick and easy, but since we've changed the review and placement process so much thie year we've avoided giving hard dates for locations in case there are complications. I'll keep people posted as best I can.

     

    That said, if you got your events in before last Monday (Feb 25th) and they're part of cycle 1, then most likely there won't be any conflicts. If you didn't submit for prime-time on Friday or Saturday it is even more likely that you'll get your requested times. We don't usually ask people to adjust their schedule unless we just flat-out don't have the space for them during that time slot, so the less competition you have for your space the more likely you are to get what you want Smile

     

    Derek Guder - Event Programming Manager
    derek.guder@gencon.com | 857.559.2420

    Have questions about event submission? Gimme a call, send me an email or stop by the GM forum

    Please do not send me a forum PM - feel free to email or call me directly.
  • 02-28-2008 5:29 PM In reply to

    • Dylanesque30
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    Re: Event Scheduling Timeline

    Arrrgh, Monday registration. I'm going to have to take that day off.
  • 02-29-2008 6:31 AM In reply to

    • grtbrt
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    Re: Event Scheduling Timeline

     Derek,

    Did  you mean before  the 25th ? or by the  end of the 25th ? Just wondering because the timeline says the next cycle starts Feb 26th and the first cycle ends feb 25th and I sent in most of mine ON the 25th .

    Thanks  

     

     

  • 02-29-2008 9:35 AM In reply to

    • Derek Guder
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    Re: Event Scheduling Timeline

    Dylanesque30:
    Arrrgh, Monday registration. I'm going to have to take that day off.
     

     

    That date might change - it's primarily set by Registraiton, not Events. So keep an eye on the site for new news.

     

    Derek Guder - Event Programming Manager
    derek.guder@gencon.com | 857.559.2420

    Have questions about event submission? Gimme a call, send me an email or stop by the GM forum

    Please do not send me a forum PM - feel free to email or call me directly.
  • 02-29-2008 9:40 AM In reply to

    • Derek Guder
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    Re: Event Scheduling Timeline

    grtbrt:
     Derek,

    Did  you mean before  the 25th ? or by the  end of the 25th ? Just wondering because the timeline says the next cycle starts Feb 26th and the first cycle ends feb 25th and I sent in most of mine ON the 25th .

    Thanks

     

    The 25th's the deadline, so as long as you got it in on that day, you're fine. No worries Smile

     

    Derek Guder - Event Programming Manager
    derek.guder@gencon.com | 857.559.2420

    Have questions about event submission? Gimme a call, send me an email or stop by the GM forum

    Please do not send me a forum PM - feel free to email or call me directly.
  • 03-01-2008 5:14 AM In reply to

    • Balkin
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    Re: Event Scheduling Timeline

    Now I gotta sit here and wonder if the guy I'm GM'ing for got his event in before the 25th!

    *grumbles*

     

     

    *starts looking for the email address*

    I wish there were a cure for stupid; until then, however, we will just have to utilize home-remedy methods, like buckshot and jumpercables-to-the-gonads. ~Author - Unknown
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