Major Policy Changes
GM
Hotel Rooms
The rules for calculating hotel
reimbursement (and complimentary rooms) eligibility for LARPs have changed.
Weekend-long LARPs (i.e. continuing over at least 3 days) receive rooms or
reimbursement based on the number of players for the smallest night. Individual
and one-shot LARPs operate just like any other event.
If you request a room in the GM hotel block
and want to reserve the room for more than the 3 nights covered by Gen Con or
want to get more rooms than you are eligible for, you must provide a credit card just like you would booking the room
directly online.
Refer to the Hotel section for more
information.
Renting
Event Space
Rental rates for 2008 have been confirmed.
·Boardgame and card game tables
are $108 per day or $432 for the weekend.
·Miniatures tables are $116 per
day or $464 for the weekend.
·RPG tables are $200 per day or
$800 for the weekend.
Room rental rates are determined by how many
tables can fit within it.
Refer to the Contracted Event Space (aka
Renting Event Space) section for more information.
GM
Rewards
The
GM rewards program is being re-worked for 2008 and beyond; the previous program
has been canceled. Details will be announced in the coming months and data will
begin to be tracked during the show in 2008.
Policy
& Process Clarifications
The following policy and process
clarifications are summaries. Please see
the corresponding sections in the Event Host Policy for the actual policies.
Ticket
Payments
If you wish to receive on-site payment for
your events, you must turn in your tickets to GM HQ within 24 hours of the end
of each event (and in properly completed envelopes).
Only one check will be issued for on-site
payments.
See the Reimbursements & Payments
section for more information.
A/V
Costs
Use of A/V during seminars or other events
will require a pro-rated rental fee.
See the Layouts, Event Furnishings &
Special Requests section for more information.